Do you remember the time when you first started your business? If you were anything like me, you were daydreaming about how amazing your life would be! How you would achieve the perfect work-life balance. You’d find fulfilment and happiness. And work wouldn’t feel like work.
But after a few months, reality kicked in.
Your business is going well, but it’s nothing like you first imagined. You have so many tasks to complete every day that achieving a positive work-life balance seems out of reach. So, you might be thinking, is there any way out of this.
Outsourcing – Solution To Your Problem
Fortunately, there is a way to solve this problem, and that is by outsourcing!
With outsourcing, you can delegate some of your tasks, which helps you free up time. (Not sure how to delegate? This blog may help How To Delegate.) That means you could focus your energy on the most important tasks or have free time to rest up and recharge your batteries.
There are three ways of outsourcing, each one with its pros and cons:
- Automation Software – Thanks to the advancement of technology, many small and repetitive tasks can now be automated. Automation software is usually the most efficient due to costing less than hiring and the fact that it’s working 24/7. However, automation by software has many limitations.
- Working with Freelancers – Instead of hiring a person to take care of some tasks, you could delegate your work to freelancers. They are different as they get paid for a completed job instead of how many hours they worked.
- Hiring Employees – If nothing else works, the only way to delegate your tasks is to hire employees. They can do almost anything. All they need is some training and a good salary.
Step-By-Step Process to Successful Outsourcing
Outsourcing is like a double-edged sword. If you do it correctly, it can skyrocket your productivity and grow your business to new heights. But if you do it wrong, it can bring your more problems and (in the worst-case scenario) could bankrupt your business.
So how do you make sure that you’ll be successful? Well, all you have to do is follow my 3-step process to outsourcing your tasks successfully:
Step #1 – Write down all your routine tasks
To start, you should get your pen and a piece of paper and write down all your regular tasks. It doesn’t matter what they are. All it needs to be is an everyday task. For example, your typical tasks might be:
Writing Ad Copy
- Making Social Media Posts (Pictures, Stories, Videos, etc.)
- Writing Blog Post and Newsletters
- Doing Bookkeeping
- Making Sales Calls
- Managing Inventory
- Fulfilling Orders
- And so on
Once you’ve written everything down, you’re ready for the next steps to get your work-life balance back on track.
Step #2 – Find Routine Tasks to Delegate
So you’ve written down your tasks. Great, now we need to start deciding which tasks to delegate. When choosing, you must ask these three questions:
- What moves the needle? – This question helps you to sort the most important from the least. That tells you where to focus your energy.
- What are my weaknesses? – With this question, you’re asking how good you are with the tasks. If you’re bad at some of them, then getting someone else to do that would be beneficial.
- What can I eliminate? – To save up some cash and time, you must also ask if there are any unnecessary tasks. If there is, eliminate them altogether!
Once you’ve answered those questions, you now know what tasks you could outsource. For example, I’d outsource bookkeeping, managing inventory, and writing blog posts and newsletters in the list above.
Step #3 – Find ways to delegate
Now all you have to do is delegate your tasks. To make sure you get the most cost-effective way, search for solutions in this order:
- Try to find software to automate your tasks
- If no software exists for them, try to work with freelancers.
- If no freelancer or software can help you with the duties, hire a VA or another employee to do this for you.
And once you’ve completed that, then congratulations, you just successfully delegated your tasks. If you’re looking for more information about outsourcing and time management, I highly recommend you to read Tim Ferris’ “4-hour workweek”.
Go beyond outsourcing
Unfortunately, outsourcing has limitations. For example, it’s never a good idea to delegate marketing strategies to a freelancer or a VA. That’s where a virtual business manager comes in.
Now you might think that a virtual business manager is the same as a virtual assistant, but you’d be wrong.
The most significant difference between them is that a virtual assistant will take care of your smaller tasks. In contrast, a virtual business manager helps you to strategize and grow your business to new heights.
To recap, outsourcing can help you delegate tasks so you’d have more time to work on the most important tasks or find some time to relax. It can help you get the work-life balance right again. And remember, if you need any help with outsourcing or anything else, be sure to schedule a free consultation call. I’d love to help your business grow.
A Guide to Effective Delegation
- Your attitude to delegation.
- What you can delegate.
- Plus how to properly so that your delegation is successful.